Production Scheduling Coordinator


Job Description:    Production Scheduling Coordinator

Reports to:  Production Manger

Department:  Production

Location:  West Chicago

Contact: James Clancy –

The following is a list of specific duties, which are considered to be essential functions of the Production Scheduling Coordinator position.  The list is not exhaustive as all positions at Kramer Tree Specialists, Inc. are dynamic. The employee who occupies this position is expected to assume any/all duties assigned by management irrespective of whether such duties are specifically included in this list.


The main objectives of the Production Scheduling Coordinator position are to coordinate and schedule all tree production crews, vehicles, equipment, and materials in order to assure efficient completion of the tree production operations.  Major objectives include working in conjunction with the Sales Arborists, Shop Manager, Arborist Supply Coordinator, and Mulch Manager in order to effectively and efficiently schedule and complete in-field tree production operations.  Maintaining consistent and open communication with all company support personnel is a vital role of the Production Scheduling Coordinator position.  All Kramer Tree Specialists employees are expected to always maintain a positive image and adhere to our core values and Performance Triangle, which involves the balance of safe, productive and quality work practices.


  • Ensure the accuracy of all appropriate forms and documents utilized to efficiently schedule tree production crews and all work orders that they carry out, along with assistance with all other departments as necessary and directed
  • Ability to sit for extended periods of time working on a computer at a desk in an open office environment
  • Ability to work overtime and/or weekends as directed when work load dictates the need
  • Assisting the Production Manager with efficient routing and prioritizing work order completion as dictated by client needs and degree of work as described in work order
  • Assuring the appropriate personnel are assigned work that fits their skill sets and abilities so that they are able to conduct the work safely, productively and professionally and in accordance to the work order specifications
  • Review and approve employee timecards daily to maintain accuracy within payroll systems and ensuring accurate allocation of crew hours as they apply to work orders, this will include tracking of billable and non-billable time
  • Assure the accuracy of daily sheets to reflect actual production staff activities for the day, making changes as necessary due to a dynamic scheduling environment
  • Assure that the nightly hook up sheet has all tools, equipment, and machinery, clearly indicated to be loaded onto trucks and ready for work the evening before the scheduled work is to be completed
  • Utilize Web based GPS and telematic systems for reporting and vehicle monitoring purposes
  • Monitor the status of work orders and communicate that to appropriate personnel for timely completion of work orders
  • Participate in regularly scheduled production and safety meetings providing pertinent scheduling or operational information for continuous improvement
  • Plan weekly and daily activities in advance to ensure appropriate crew coverage and equipment / vehicle availability under all weather conditions and develop a contingency plan in order to make adjustments in a timely fashion.


  • Excellent organizational skills, accuracy and attention to detail
  • The proven ability in providing clerical support within an organization and positive interaction working with both office and field personnel, with a positive attitude as well as the ability to handle highly sensitive data in an appropriate manner
  • Previous experience in job scheduling and/or project management is preferred.
  • A background or desire to understand arboriculture and equipment and tools necessary to conduct the work
  • The ability to use independent judgment to develop creative solutions to problems that arise.
  • Excellent communication skills, both written and verbal, in order to communicate with appropriate personnel.
  • Critical thinking skills with the ability to categorize, prioritize, and communicate information from multiple sources in a fast paced environment.
  • Computer proficiency – Microsoft Office software including MS Word and Excel
  • Professional Appearance and Dress – Collared Shirt, Dress Pants, and appropriate personal hygiene.

Employee Signature:                                                Date:
Manager Signature:                                                  Date:

Kramer Tree Specialists, Inc. is an Equal Employment Opportunity employer

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